Association Management System
Association Management System V1.01.64 is licensed, mobile-friendly software for managing membership, dues, accounting, statutory registers, governing bodies, events, courses, voting, documents, news and a corporate website from one panel.
Your license and secure download become available in your account after bank transfer approval.
Description
Association Management System helps associations run membership, governance, finance, events and communications more efficiently and securely.
Accept membership applications, approve them by board decision and automatically create portal accounts for approved members. Keep detailed identity, contact, joining/leaving and membership-dues records.
Define chairperson, board, supervisory board, council, secretary, treasurer and other roles. Set module access for each position so users only see and manage authorized areas.
Track dues assessments, collections, income, expenses and expenditure from the accounting center. Members can view balances and payments in their portal and obtain receipts bearing the chairperson's name and digital signature.
Maintain digital decision, membership, correspondence, operating-account, fixed-asset and receipt registers. The system also helps associations using balance-sheet accounting manage financial records and document archives.
The chairperson can create open or secret polls for members or the board. Secret polls publish totals without revealing individual choices; open polls can show voters and their selections.
Create events and courses, accept registrations and track them on a calendar. Members can view upcoming activities and register through the portal.
Update news, announcements, corporate pages, slider images, photo galleries and videos from the integrated content manager. The association's governance structure feeds the organization chart, and events appear automatically in the website calendar.
The system provides role-based permissions, secure sessions, CSRF protection, login attempt limits, activity logs, protected document storage, SQL backups and CVD API license checks for customer installations.
Package features
| Modern admin dashboard | View members, events, finances, dues and upcoming tasks on one screen. |
| Membership applications | Accept new membership applications through the corporate website. |
| Enable or disable applications | Administrators can enable membership applications or temporarily close them. |
| Membership register | Keep identity, contact, joining/leaving and dues records for members. |
| Automatic portal accounts | Create portal accounts for approved members or members added by an administrator. |
| Member portal | Members can view dues, receipts, messages, polls and events. |
| Governing bodies | Define the chairperson, board, supervisory board, council and other bodies. |
| Roles and positions | Assign chairperson, deputy chairperson, secretary, treasurer and board positions. |
| Terms of office | Track role start/end dates and general assembly dates by term. |
| Organization chart | Automatically publish the current governance structure on the corporate website. |
| Permissions matrix | Set available management modules separately for each position. |
| Membership dues | Track annual or periodic dues assessments and payment status. |
| Digital receipts | Generate printable dues receipts with the chairperson's name and PNG digital signature. |
| Accounting center | Monitor income, expenses, expenditure and current finances in one place. |
| Operating-account register | Record association income and expenses with dates and document details. |
| Decision register | Store board decisions with dates and decision numbers. |
| Correspondence register | Track incoming and outgoing correspondence with dates, reference numbers and files. |
| Fixed-asset register | Record acquisition, use and disposal details for association assets. |
| Document archive | Store PDF, image, Word and Excel documents in a protected area. |
| Receipt register | Record receipt series, numbers, handovers and returns. |
| Internal audits | Record audit periods, findings, conclusions and reports. |
| Compliance calendar | Track upcoming official duties and deadlines from the panel. |
| Secret voting | Publish aggregate results without revealing members' choices. |
| Open voting | Show voters and their selections on the results screen. |
| Member messages | The chairperson and authorized administrators can send individual or bulk messages. |
| Member suggestions | Members can submit suggestions and feedback through the portal. |
| Announcement management | Publish member-only announcements and alerts. |
| Event management | Create events with dates, times, locations, capacity and descriptions. |
| Event registration | Members can register for events through the portal. |
| Event calendar | View events for a selected day in a popup. |
| Course management | Create courses and track participant registrations. |
| News management | Publish news with page layouts created in a Word-like editor. |
| Photo gallery | Publish activity and event photos in albums. |
| Video gallery | Show YouTube and Vimeo videos on the website. |
| Social media management | Display linked social media icons in color and inactive icons in a disabled style. |
| Report center | Generate membership, financial, dues, decision and activity reports. |
| Activity logs | Record important user and administrator actions for auditing. |
| SQL backups | Authorized users can create database backups. |
| Document backups | Back up protected documents and files. |
| System health | Check the database, folder permissions and core system components. |
| Mobile-friendly design | Use the admin panel, member portal and website on phones, tablets and desktops. |
| Installation isolation | Run each association with its own database and license. |
Frequently asked questions
Can I try a demo?
Yes. Request a demo and, once approved, explore the system with a time-limited demo license.
Can each member sign in separately?
Yes. Members sign in with their assigned email and password and access only their own information, dues, receipts, messages and activities.
Can membership applications be submitted online?
Yes. When applications are enabled, an application form appears on the website. When closed, an information message is displayed.
Are member accounts created automatically?
Yes. A portal account can be created when an application is approved or an administrator adds a member.
Can I track dues and payments?
Yes. Assign annual or periodic dues and track assessments, collections and outstanding balances.
Can members obtain receipts?
Yes. Members can obtain printable receipts from the portal with the chairperson's name and uploaded digital signature.
Can I define the board and other governing bodies?
Yes. Define the chairperson, board, supervisory board, council, secretary, treasurer and custom positions by term.
Can positions have different permissions?
Yes. Select the modules accessible to each position through the permissions matrix.
Is open voting supported?
Yes. Open voting can show who voted and which option they selected.
Is secret voting supported?
Yes. Individual choices are hidden from other users and only aggregate results are published.
Can news and corporate pages be edited from the panel?
Yes. Update news, corporate pages, sliders, photos, videos and social media links from the admin panel.
Do these registers replace legally recognized electronic registers?
The system helps maintain, report and print association records. Current legislation and qualified professional advice should govern official certification, retention and reporting obligations.
Are documents stored securely?
File type and size are checked on the server. Private documents can be stored outside direct web access and viewed only by authorized users.
Does the system run on localhost?
Yes. It can run in local server environments such as XAMPP. For live use, hosting with current PHP, MySQL, SSL/HTTPS and regular backups is recommended.
Can it send emails automatically?
Yes. Account, notification and system emails can be sent after configuring the customer's SMTP server.
Are automatic backups available?
Manual backups are available from the panel. Scheduled automatic backups require cron or scheduled-task configuration on the server.
Can multiple associations be managed from one panel?
The standard package supports one association and an independent database per installation. Multi-association management may be offered as custom development.